Pini Group is a multidisciplinary engineering and consulting company with a presence across Europe, Asia, and Latin America. Over the years, the firm has become a trusted partner for delivering large-scale infrastructure projects such as tunnels, bridges, highways, and urban development works. Their expertise lies in managing complex assignments that require collaboration between architects, engineers, contractors, and local authorities often spread across multiple geographies.
With projects of this scale, the ability to assign the right people, balance workloads, and monitor progress becomes critical. However, traditional methods of managing schedules and resources often left teams juggling spreadsheets and disconnected tools. This lack of real-time visibility made it harder to anticipate demand, avoid clashes, and keep delivery timelines intact.
To overcome these challenges, Pini Group invested in resource planning software that could bring together their people, projects, and processes on a single platform. The goal was clear: eliminate scheduling inefficiencies, improve workforce coordination, and ensure projects were delivered with greater control and predictability.
For a firm like Pini Group, project success depends on placing the right expertise in the right place at the right time. But when projects stretch across borders and involve dozens of specialists, the cracks in legacy systems become impossible to ignore.
Managers and project leads found themselves repeatedly struggling with issues such as:
The lack of transparency didn’t just waste time—it risked delivery. In infrastructure and energy projects, delays can cascade quickly, creating cost overruns and strained client relationships. What Pini needed was not just a scheduling tool but a platform capable of balancing short-term allocations with long-term workforce capacity planning. Without it, peaks and troughs in workload threatened to undermine both project outcomes and employee well-being.
eResource Scheduler provided exactly what Pini Group was missing: one secure platform that gave managers a real-time view of their resources across offices and projects. Instead of juggling disconnected trackers, they could now make confident, data-backed decisions about how to assign people and expertise.
At the core was the resource planning software, which unified scheduling for both human and non-human resources. Project managers could:
Scheduling precision was the immediate win. But eRS also bridged long-standing collaboration gaps. With shared schedules, teams across countries could finally work from the same source of truth. Miscommunication dropped, duplication of effort reduced, and cross-border handovers became smoother.
By the end of implementation, managers had more than just accurate schedules. They had the ability to anticipate demand, allocate resources more strategically, and prepare teams for what was coming next. This is where the real value of workforce capacity planning became clear—Pini Group could finally plan ahead instead of reacting late.
Once scheduling was under control, the benefits extended across the organization. Pini Group quickly realized that eRS wasn’t just a scheduling tool, it was a decision-making platform.
One of the most valuable shifts was in leadership visibility. Managers could finally see utilization patterns across teams and offices. Instead of waiting for problems to surface, they could anticipate them. Smarter distribution of workloads and clear utilization reports helped balance capacity, keeping projects staffed without overburdening employees.
Together, these outcomes created not just smoother project delivery but also stronger trust between leadership and staff, as decisions became more transparent and workload more balanced.
The impact of eResource Scheduler was clear almost immediately. What once required hours of back-and-forth across offices now happened with a few clicks. Managers had control, teams had clarity, and projects moved forward without the usual bottlenecks.
Guesswork was eliminated. Decisions were supported by real numbers, and leaders gained the confidence to plan ahead instead of reacting late. Projects became more predictable, and teams could focus on delivery rather than chasing schedules.
For Pini Group, every challenge had been real: overbooked teams, idle capacity, delayed projects, and strained managers. eResource Scheduler worked because it mapped its features directly to these pain points.
The takeaway for engineering and consulting firms is simple: the combination of scheduling precision and reliable workforce capacity planning is no longer optional. It is the foundation for meeting deadlines, protecting teams, and keeping projects on track in complex global environments.
By adopting eResource Scheduler, Pini Group turned a scattered, reactive approach to resourcing into one that delivered clarity, confidence, and control. The self-hosted setup gave managers secure oversight, while modern scheduling and reporting features addressed their most pressing challenges.
The outcome was a workforce that was better balanced, projects that ran more smoothly, and leadership that could finally see and act on the bigger picture. For engineering and consulting firms managing global teams, the lesson is straightforward: secure scheduling combined with effective capacity planning creates the foundation for reliable delivery and healthier teams.
For Pini Group, eRS proved that the right system can transform scheduling from a weak spot into a competitive advantage.
Disclaimer: This case study has been prepared by our product specialists based on our understanding of the client’s usage of eResource Scheduler. While every effort has been made to ensure accuracy, we do not claim that this case study reflects 100% of the client’s issues, actual processes, or results.
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